How to submit medical records in Pennsylvania?
By Hogan Smith
Updated 04/24/2025
If you're applying for Social Security Disability Insurance (SSDI) or Supplemental Security Income (SSI) in Pennsylvania, submitting thorough and accurate medical records is crucial to the success of your claim. The Social Security Administration (SSA) relies heavily on this documentation to determine whether your condition meets their definition of disability. Here’s how to properly submit your medical records in Pennsylvania.
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Why Medical Records Matter
Medical records are the foundation of your disability claim. They help the SSA understand:
- Your official diagnosis
- The severity and progression of your condition
- How your condition limits your ability to work
- The treatments you’ve received and how you’ve responded
Without strong medical documentation, even legitimate claims may be denied.
What Types of Medical Records Should You Submit?
Submit comprehensive, relevant records, including:
Doctor’s Notes and Treatment Records
- Office visit summaries
- Specialist evaluations
- Prescribed treatments and medication lists
Test Results
- X-rays, MRIs, CT scans, and blood work
- Functional capacity evaluations
Hospital Records
- Emergency room visits
- Inpatient/outpatient treatments
- Surgical reports
Statements from Medical Providers
- Written opinions from doctors detailing how your condition limits your ability to work
- These are especially powerful if they address SSA criteria specifically
How to Submit Medical Records to the SSA in Pennsylvania
There are several ways to get your records to the SSA:
Let the SSA Request Them for You
- When you apply, you’ll sign a release form (Form SSA-827)
- The SSA will then request your records directly from your healthcare providers
Submit Them Yourself
If you already have copies of your records, you can send them:
- Online through your My Social Security account (if available)
- By mail to your local SSA field office in Pennsylvania
- In person by visiting your SSA office (appointments recommended)
Always include your name and Social Security Number on each page to ensure proper filing.
Where to Send Medical Records in Pennsylvania
Find your local SSA office using the SSA Field Office Locator. Each Pennsylvania office handles disability cases for specific regions—mail or deliver your records to the one managing your claim.
Tips for Submitting Medical Records Effectively
- Submit complete and updated records—don’t rely on just a few documents
- Organize your records chronologically if you send them yourself
- Keep copies of everything you send
- Follow up with your providers to make sure they respond to SSA requests
How Hogan Smith Can Help
At Hogan Smith, we help Pennsylvanians gather, review, and submit their medical records with precision and clarity. Our team can:
- Work directly with your healthcare providers to get all required documents
- Organize and prepare medical evidence in a way that supports your claim
- Ensure nothing critical is missed in the submission process
- Communicate with the SSA on your behalf to keep your file on track
Contact Hogan Smith Today
If you're applying for disability benefits in Pennsylvania and need help submitting medical records, reach out to Hogan Smith for a free consultation. We'll make sure your documentation is complete, accurate, and ready to give you the best chance at winning your case.
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